November 14, 2022 Joshua Ruskin

Scale an SEO Agency in 12 Months

The term “scalable” is frequently used in business. It can refer to a business model, or it can refer to how a business grows. Scalable can refer to a product or partnership, or vendor relationship. Overall, it’s very adaptable. However, scalability is critical in digital marketing (and any business) to achieve long-term growth and customer sustainability.

Balancing your marketing agency so that it is scalable and successful can provide many benefits as well as challenges. Scalability is sometimes best described as a delicate balancing act. On the one hand, you want to maintain a personal touch with your customers so they can rely on your agency. You’re also learning to compromise value by hiring more people while only attempting to change your brand if you grow slowly. On the other hand, as your product or service expands, it can take time to determine the best way to scale your digital marketing and capitalize on those opportunities.

What’s the Difference Between Growth and Scaling Up?

Some marketing agencies may believe that scalability and growth in digital marketing are mutually exclusive. While they have some similarities, there is one major difference your agency should be aware of. The focus of our efforts primarily determines growth. Revenue rises when an agency adds a new resource (such as people, technology, or capital) to help improve the business. Scalability, on the other hand, is successful when revenue grows without any additional effort or resources. Scalability can also be based on a process that helps to eliminate the need for additional effort.


Increased revenue as a result of digital marketing drives growth. Other factors can also contribute to a marketing agency’s growth. These could include the number of employees, offices, and clients served and their available resources. Increased staffing and production levels are required for growth. This generally results in increased costs and can raise production costs, which are then passed on to consumers. But only some of the time. This model can work well for some people, but it only achieves the exponential growth seen in scalable models.

The most difficult aspect of growth is constantly supporting and sustaining it by adding constant resources. Consider a well-known marketing firm that currently has six clients. They will soon be taking on six more clients. While this increases revenue for the marketing agency, it also increases employee work. As a result, it may take more time to be completed as quickly and as valuable as it could be with more employees to assist with the increased workload. In this situation, taking on more clients helps increase revenue, but it also leads to hiring more people, which raises costs. Balancing these challenges can be a huge challenge for digital marketing growth.


Scalability in business means that a company or system can easily adapt to increased workload or demand. It means that as more people arrive at a company, they can take on more work without slowing down production or activity levels. It also means you don’t have to expand your business’s scope to attract more clients. You are adding more resources to your company without increasing your overhead costs than the additional revenue you’ll bring in.

The key distinction between growth and scaling is that scaling is accomplished by increasing revenue without incurring high costs. While customers and revenue are growing exponentially, costs should only rise incrementally, if at all. Google is a great example of how to scale digital marketing successfully. They continue to add customers (whether through a business client or an ad-supported free user) while keeping costs low.

When your marketing agency isn’t a small startup but also isn’t a larger agency, the distinction between scaling and growth becomes more apparent. When you reach that point, your agency will have to choose between continuing to grow steadily and transitioning to a faster scaling company. Unfortunately, there is no shortcut to successful scaling, and scaling successfully requires some planning, effort, and a lot of luck.

Overall, your marketing agency must focus on both growth and scaling. They contribute to your marketing agency’s success and advancement in your industry and have much to do with luck and patience. However, preparing for both is critical to moving your digital marketing forward.

Scaling an SEO Agency

Determine Your Objectives

The first step in scaling your SEO agency is to define your objectives. What do you hope to accomplish? Do you wish to expand your team? Increase customer retention? Increase the visibility of your brand. The following steps will be much easier once you know what you want.


Outsourcing has existed for some time, but it has only sometimes been an option for all business owners. Some people still need to try this setup. Still, it has been demonstrated repeatedly by various business owners who have been outsourcing for years that it has helped them grow their businesses exponentially. In fact, according to research, 54% of all businesses use third-party support teams to connect with customers. At the same time, 78% of businesses globally are satisfied with their outsourcing partners.

Scaling up is not a natural next step in business growth; it necessitates a deliberate focus on planning, management, resource mobilization, and a strong team of advisers to expand resources while generating rapid revenue incrementally.

Team members should be trained.

It is critical to remember that when you scale your SEO agency, you are not only adding more bodies but also more brains. You must ensure that all team members are properly trained in SEO best practices, including keyword research, on-page optimization, link building, and other services.

Set Success Metrics

Now that you know what goals you want to achieve, it’s time to establish metrics to help you understand how well you’re doing. For example, if one of your goals is to increase client retention, the number of clients retained in the last six months would be a metric for success.

So that when it comes time to assess whether or not this goal has been met, there will be a point of comparison.

Concentrate on a Specific Customer Niche

Knowing what you’re passionate about and what you’re best at can aid in the growth of your SEO agency. However, it would help if you also determined your ideal customer. At the same time, there are numerous factors to consider when developing target customers and buyer personas. Focusing on a specific niche or industry may be beneficial.

Many of our white-label resellers will intentionally target clients in the same industry. For example, having a client base primarily comprised of attorneys or dentists can help you streamline your lead-generation processes and build customer trust. However, those niches can be quite competitive, necessitating larger budgets. We occasionally suggest to our partners that psychiatrists or electricians can provide a consistent digital marketing business while keeping prices reasonable for everyone involved.

We create SEO content for all types of businesses, but it may be beneficial to focus your services on a few clients when scaling your business. While you want to put only some of your eggs in one basket (as many of us discovered during the pandemic! ), narrowing your focus allows you to do your job more effectively while also growing your business.

Invest in the appropriate tools and resources.

To grow your SEO agency, you need to invest in the right tools and resources. This includes SEO software, project management software, and other tools. You may also need to invest in additional physical resources, such as office space, furniture, and equipment.


As the owner of an SEO agency, it’s important to remember that you can only do some things yourself. When scaling your SEO agency, you must delegate tasks and responsibilities to your team members. This will free up your time, allowing you to concentrate on the most important aspects of your business.

Keep an eye on the competition:

Understanding the landscape is one of the most important things you can do to help your business grow. What are your rivals doing? How are they attempting to gain new customers? And how are they doing it? Understanding what other companies in your industry are doing will assist you in setting realistic goals for your SEO agency.

The best way to accomplish this is to conduct research. Spend time getting to know who is in your space, their strengths, and where you can capitalize on their weaknesses.

Keep abreast of trends and changes in search engine algorithms, and be ready to adjust your strategy as needed.

Begin marketing to new markets.

It is now time to begin marketing to new audiences. The beauty of digital marketing is that it allows you to reach people who are not necessarily in your geographic area or demographic.

For example, if you own a bakery, you might only want to reach customers within a 10-mile radius. However, with digital marketing, you can reach anyone on the planet who is interested in baking. Businesses may believe they are limiting themselves by sticking to traditional marketing methods, but this could not be further from the truth.

Have a long-term plan.

It’s critical to have a long-term vision when scaling your SEO agency. This entails considering where your SEO agency will be in five, ten, or even twenty years. This will assist you in making the best decisions for your SEO agency now and in the future.

Revisit your customer persona.

When a company grows and scales up, client personas may change. Fortunately, you can easily update your buyer persona by looking at your existing clients. Inquire with your team leads about new trends they notice about your clients, such as meeting notes or campaign briefs. These can provide insights into how their business has changed, indicating a larger trend. Your updated buyer persona will then assist you in identifying new ways to deepen your relationship with these existing clients and opportunities to pitch to new clients who fit this updated persona.

Concentrate on your core competencies.

It is critical to focus on your core competencies as you scale your SEO agency, and these are the things you excel at more than anyone else. When you focus on your core competencies, you will be better positioned to scale your SEO agency effectively.

Make a thorough plan.

Finally, it would be best to have a detailed plan when scaling your SEO agency. This entails knowing exactly what you want to accomplish and how you intend to accomplish it, and it will require a detailed plan to scale your SEO agency.


There’s much more to growing your SEO agency than we’ve covered here. You’ll need to develop an effective lead generation strategy, improve customer service, read many books, and refine your brand marketing strategy. However, in addition to finding and retaining customers, you must find a way to keep your employees and remove certain responsibilities from your list to focus on what is truly important. We hope today’s post can point you in the right direction for long-term and meaningful growth.

Many tasks, from marketing to administrative tasks to content creation, can be outsourced to skilled professionals, freeing up your time, money, and resources.

The key to successful business scaling through outsourcing is determining which tasks can be outsourced and locating a service provider capable of delivering high-quality, cost-effective results within the time frame specified.

Ruskin Consulting helps with sales and content and offers unlimited growth to our clients. We will help you focus on your business as we take care of the time and energy-consuming tasks from your hands. Visit our website and check the different services we offer.